Sharepoint 2007 Versioning Tip

A good post from Mart Muller talking about the new versioning features in sharepoint 2007

 

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I’ve been writing some SharePoint tips over the last year and a half. With Office SharePoint 2007 being made, I thought it would be a good idea to write ‘about the things I’ve heard’ on Office 2007. This time it will be versioning:

The versioning mechanism is quite improved in the new version of SharePoint. Introducing major and minor versions, where a major version is a published version, a minor is in progress to become a published version.

This is kind of how the scenario will be like:

• Document with version 1.0 is a public version, everyone can see.
• Document is checked out for editing, version 1.1 is created which only editor(s) can see (version 3.0 is still visible for readers).
• Document is checked in, version 1.2.
• Document is published, version 2.0 is created, visible for everyone.

To enable versions, go to the list settings and adjust the settings:

Doc. lib. settings

Context menu for document

Check-in

Version history

Other ‘features’ for document libraries which I will probably talk write about later: show differences between documents, version trimming, version (item) level security, document conversion and ‘OnAfter’ AND ‘OnBefore’ event support.